Assistant to the Office of Enrollment Services

Date Posted: 11/03/2017

Soka University of America, Aliso Viejo is seeking an Assistant to the Office of Enrollment Services.  The Assistant will report to the Director of Enrollment Services.

The Assistant’s responsibilities include, but are not limited to: answering and routing incoming calls; greeting visitors; receiving, routing and answering emails; processing recruitment mailings of various sizes; designing and maintaining spreadsheets and other files; managing calendars; assisting with event preparation; co-coordinating prospective student tours; ordering office supplies; scheduling meetings and providing general administrative office support.  The individual must be comfortable and proficient with electronic student data systems.  The individual must be highly organized and capable of efficient time management, paying close attention to detail, and have the ability to handle multiple priorities and projects while adhering to stringent deadlines. The individual must also have the capacity to work well independently and on a team. The individual must present a warm and professional welcome to visitors by phone and in person.

 Candidates should have:

-          A Bachelor’s degree in an appropriate field. Some higher education preferred.
-          A minimum of one-year front office/administrative work experience
-          A knowledge of general office practices and procedures.
-          High proficiency in personal computer systems utilizing data bases, word processing, graphics, spreadsheets, to include PeopleSoft, CMS, MS Word, MS Excel, MS Outlook, and other Microsoft applications.
-          Demonstrate understanding and sensitivity regarding diversity, cultural traditions, language barriers and multicultural issues.
-          A student-centered philosophy.
-          Strong evidence of a spirit of collegiality and a strong service orientation.
-          Ability to handle confidential matters and exercise diplomacy and discretion.
-          Ability to maintain multiple priorities, projects and adhere to stringent deadlines.
-          Ability to independently write general correspondence and reports and maintain accurate filing system and records.
-          Ability to work accurately with a high level of efficiency.
-          Capacity for developing and sustaining effective relationships with administrators, faculty, staff and students.
-          Excellent interpersonal and telephone communication skills.
-          High ethical and professional standards.

Salary will be commensurate with qualifications and experience.  Soka University also offers a competitive benefits package.  Review of applications will begin in immediately and continue until the position is filled.   Successful completion of a background check is required for the final candidate.

To apply send an email or letter of interest, resume, salary requirements and three professional references to: 

Human Resources
Re: Assistant to the Office of Enrollment Services
Soka University of America
1 University Drive
Aliso Viejo, CA 92656

Soka University of America is an equal opportunity employer